Forty-eight hours'
notice is enough
Assessment and rating visits arrive at short notice. Credentials, the improvement plan and quality area evidence stay current in between.
| Quality Area | Status | |
|---|---|---|
| QA1, Educational program | Meeting | |
| QA2, Children's health & safety | Meeting | |
| QA3, Physical environment | Meeting | |
| QA4, Staffing arrangements | Working Towards | |
| QA5, Relationships with children | Exceeding | |
| QA6, Collaborative partnerships | Meeting | |
| QA7, Governance & leadership | Meeting |
What an assessor actually rates you against
The seven quality areas, the standards underneath them, and the child-safety obligations that sit alongside. Open any one to see what FormaOS loads on day one.
Three Steps to Audit-Ready
Set up your service and quality areas
Select your service type (long day care, family day care, OSHC, preschool). FormaOS loads all 7 NQF quality areas with element-level requirements, self-assessment prompts, and evidence templates, ready to populate.
Add educators and link credentials
Enter your educators and link their WWC checks, first aid certificates, qualifications, and anaphylaxis training. RAG alerts trigger automatically at 90, 60, and 30 days before expiry.
Collect evidence and stay assessment-ready
Attach evidence to each quality area element as part of daily operations. When an assessment visit is notified, generate a structured evidence pack per quality area, complete with gap analysis, in one click.
Built around the QIP, the credentials and the visit
Educator credentials, quality area evidence, the improvement plan and child-safety incidents, kept as one record between visits.
Educator Credentials Table
See every educator's credential status at a glance. WWC cards, first aid certificates, qualifications, and anaphylaxis training, all tracked with RAG status and expiry countdown alerts.
- Working with Children check status per educator
- First aid and CPR certificate expiry tracking
- Qualification verification (Cert III, Diploma, Degree)
- Anaphylaxis and asthma management training currency
NQF Quality Areas Dashboard
Track compliance across all 7 quality areas with element-level completion tracking. Built-in self-assessment tools help your service demonstrate continuous improvement to assessors.
- 7 quality areas with element-level completion tracking
- Self-assessment workflow built into daily operations
- Evidence linkage per element and standard
- Rating predictor based on current evidence coverage
Quality Improvement Plan Builder
Maintain a living QIP that links improvement actions to specific quality areas, tracks progress, and attaches evidence. Always current, always assessment-ready.
- QIP template aligned to NQF quality areas
- Improvement actions with owners and due dates
- Evidence attachment per improvement action
- Progress tracking with completion history
Child Safety Incident Tracker
Structured mandatory reporting workflows that adapt to your state or territory. ACECQA notification timelines built in, with full investigation and resolution tracking.
- State-specific mandatory reporting workflows
- ACECQA notification timeline tracking
- Investigation management with evidence attachment
- Resolution and corrective action documentation
Assessment Visit Readiness
One-click evidence pack export organised by quality area. When the assessor arrives, your evidence is ready, structured, complete, and linked to each NQS element.
- One-click export organised by quality area
- Evidence completeness scoring before export
- PDF evidence pack with table of contents per quality area
- Gap analysis showing missing evidence per element
Experience the Platform
Explore real workflows without creating an account.
Worked examples of how the platform maps to common operating models. These are illustrations, not customers.
Centralised NQF compliance tracking across all services with consistent evidence quality
Pre-built NQF framework, educator credential alerts, one-click evidence packs per service for assessment visits
Educator credential management across a distributed workforce with no central office
Automated WWC and first aid expiry alerts, self-assessment tools for educators, QIP tracking per educator
Simple compliance tracking for a small service with limited admin capacity
Pre-built quality area dashboards, volunteer WWC tracking, QIP builder with guided templates
Built for frameworks governed by
Compared with spreadsheets and care management apps
Attendance and family apps run the service day to day. Neither they nor a spreadsheet hold evidence at the element level.
| Feature | Spreadsheets | Care Management Apps | FormaOS |
|---|---|---|---|
| QA element-level evidence mapping | No | No | Yes |
| Educator credential expiry alerts | No | Partial | Yes |
| Pre-built NQF 7 quality areas | No | No | Yes |
| QIP builder with improvement tracking | Partial | No | Yes |
| State-specific mandatory reporting | No | No | Yes |
| One-click assessment evidence pack | No | No | Yes |
| WWC check tracking for volunteers | Partial | No | Yes |
| Self-assessment workflow per QA | No | No | Yes |
| Rating predictor by quality area | No | No | Yes |
| AU-hosted with data sovereignty | Partial | Partial | Yes |
- Spreadsheets
- No
- Care Management Apps
- No
- FormaOS
- Yes
- Spreadsheets
- No
- Care Management Apps
- Partial
- FormaOS
- Yes
- Spreadsheets
- No
- Care Management Apps
- No
- FormaOS
- Yes
- Spreadsheets
- Partial
- Care Management Apps
- No
- FormaOS
- Yes
- Spreadsheets
- No
- Care Management Apps
- No
- FormaOS
- Yes
- Spreadsheets
- No
- Care Management Apps
- No
- FormaOS
- Yes
- Spreadsheets
- Partial
- Care Management Apps
- No
- FormaOS
- Yes
- Spreadsheets
- No
- Care Management Apps
- No
- FormaOS
- Yes
- Spreadsheets
- No
- Care Management Apps
- No
- FormaOS
- Yes
- Spreadsheets
- Partial
- Care Management Apps
- Partial
- FormaOS
- Yes
Childcare compliance questions
NQF assessment visits can arrive with 48 hours notice. Are your quality area evidence packs current?
Start Governing Childcare Compliance Today
Every obligation in one register, each with a named owner and the evidence attached as the work is done.
1 site · up to 10 staff
Up to 3 sites · 10-25 staff
Unlimited sites · up to 75 staff
Unlimited everything · custom rollout
AU-hosted by default · Assessment-led onboarding · Your data never leaves Australia
Also see FormaOS for
Framework packs built for the obligations each of these sectors works to.
NDIS Providers
Practice Standards, worker screening, SIRS notifications
Healthcare
AHPRA tracking, NSQHS accreditation, clinical governance
Mental Health
NSMHS standards, restrictive practices, reportable incidents
Financial Services
ASIC obligations, AUSTRAC AML/CTF, breach registers
Construction
WHS compliance, SWMS registers, contractor inductions